Senior Executive Assistant

Location: Thousand Oaks
Posted on: June 23, 2025

Job Description:

Join Amgens Mission of Serving Patients At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do. Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant to the VP Translational Safety & Risk Sciences (TSRS) What you will do Lets do this. Lets change the world. In this vital role you will be responsible for performing senior level administrative support activities for the Vice President (VP) of TSRS and the TSRS Senior Leadership Team (SLT) one Associate VP and three Executive Directors. The Senior Executive Assistants work assignments are complex in nature and require strict confidentiality as well as considerable tact, judgment, proactive thinking, creativity, and initiative. The Senior Executive Assistant must be able to manage several priorities in a continually changing environment. The Senior Executive Assistant directs work to the VPs direct reports where appropriate; this requires knowledge of the organizational structure and responsibilities of each of the VPs direct reports. Key Responsibilities: Effectively managing the calendar of the VP and the TSRS SLT Scheduling domestic and international travel arrangements, ensuring compliance with company policies Timely and efficient processing of expense reports and review of expense reports submitted for VP approval Manage headcount/recruitment tracking Managing logistics and performing key tasks for a variety of business meetings (TSRS SLT meetings/dinners, TSRS on/off site meetings and team building events, all staff meetings, staff engagement activities, etc.), including preparing agendas, meeting materials/business documents, presenters, and tracking action items Backing up other administrative assistants when they are out of the office Leading and developing a high-performing Administrative Coordinator, as a direct supervisor What we expect of you We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a detail-oriented go-getter with these qualifications. Basic Qualifications: Associates degree and 4 years of administrative support experience Or High school diploma / GED and 6 years of administrative support experience Preferred Qualifications: Bachelors degree with 5 years of experience in an administrative support role supporting large teams at different levels Ability to receive information and requests from e-mail, MS Teams Chats, OneNote, and verbally Excellent organizational skills and ability to balance the needs of multiple people Detail-oriented and excellent travel and meeting planning skills Good external customer communication skills Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, SharePoint, and advanced typing skills Excellent time management and project management skills with the ability to prioritize projects of greater importance Calm under pressure and a strong reputation for being very approachable by staff at all levels in the organization Strong interpersonal skills that exude expertise, professionalism and collaboration Managing multiple calendars, including coordination across multiple time zones Excellent written, verbal, and presentation skills in communicating key business information Developing strong collaboration with the administrative network across the enterprise that benefits TSRS, Research and Amgen Experience providing administrative support to remote staff Ability to work in a fast-paced environment with an effective, can-do attitude Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues A proactive approach to identifying issues and finding efficient solutions What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, well support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models, including remote and hybrid work arrangements, where possible Apply now and make a lasting impact with the Amgen team. careers.amgen.com In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Keywords: , Lancaster , Senior Executive Assistant, Administration, Clerical , Thousand Oaks, California