Administrative Assistant III

Company: Amentum
Location: Edwards
Posted on: May 3, 2021

Job Description:

JT4 provides engineering and technical support to multiple (https://www.jt4llc.com/ourlocations.html?linkID=TOP) western test ranges for the U.S. Air Force and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. We develop and maintain realistic integrated test and training environments, and prepare our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.**JOB SUMMARY - ESSENTIAL FUNCTIONS/DUTIES**Under limited supervision, provides administrative and secretarial support services on behalf of a business unit or department. May provide work direction to less experienced clerical or administrative personnel. The work product facilitates the work of others within the immediate organizational unit.1. Performs a variety of administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management2. Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data3. Prepares and/or aids in the development of budgets, forecasts, manpower planning, and related organizational data.4. Schedules appointments, makes travel plans, coordinates meetings and prepares required materials.5. Issues and interprets operating policies and reviews and answers correspondence6. Responds to inquiries using initiative and judgment based on in-depth knowledge of policies and procedures.7. Screens, directs and handles incoming telephone calls and requests. Acts as a liaison for internal and external visitors.8. Performs related work as required**OTHER RESPONSIBILITIES**Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.**WORKING CONDITIONS**Work is primarily sedentary in an office environment; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies **.****RANGE** **POSITION DESCRIPTION**Duties include but are not limited to:+ Prepares meeting materials and assists with the development of presentations+ Generate, maintain and manage reports designed to provide analytical support to the management teams+ Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed+ Records minutes at various meetings and archives them accordingly+ Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and physical and computerized filing+ Answer phones promptly and use good judgment to prioritize the distribution of messages in a timely manner+ Prepare and modify documents including correspondence, reports, drafts, memos and emails+ Track and process invoices for approval and payment+ Assist in resolving any administrative problems+ Open, sort and distribute incoming correspondence+ Perform data entry+ Manage calendars for Managers, Supervisors, Conference Rooms, and Time Off+ Coordinate meetings and conference calls as needed or anticipated+ Coordinate travel arrangements as needed+ Performs all other related duties as assigned+ Special Projects as assigned+ Assist with the preparation of weekly/monthly/annual reports and maintain contacts list and spreadsheets tracking various recruitment activity**REQUIREMENTS - EDUCATION, TECHNICAL AND WORK EXPERIENCE**High School diploma or equivalent, completion of formal training in administrative areas and 5 or more years' experience in an administrative position. Proficient in the use of personal computers, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools. Excellent written communication skills and organizational skills. The incumbent must possess a valid, state issued driver's license. Must be able to obtain and maintain security clearance.Must be a U.S. citizen.**DISCLAIMER**The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of persons so classified.JT4 is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, gender, age, disability, sex (including pregnancy, childbirth, and related medical conditions), national origin, military status, veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law. The Company provides reasonable accomodations/modifications to disabled individuals to assist in the hiring process and to qualified individuals with disabilities in the performance of essential job functions, in accordance with federal, state and local law. If you need assistance in completing this application, please contact Revruiting and Staffing as (702)275-5525

Keywords: Amentum, Lancaster , Administrative Assistant III, Other , Edwards, California